MIS 306 Project Project Evaluation Score Sheet Meader Sections Term: Summer 2021
MIS 306 Project
Project Evaluation Score Sheet
Meader Sections
Term: Summer 2021 Section: 1 Team Number: 5
Group Members: Luis Lira, Verena Rath Hall, Alexis Domenique Falcon, Dena Michael
Title:
Total Points: (630 is maximum, but rarely anyone gets the maximum, so don’t worry about it)
Executive Summary (VERENA)
Well written, covers all the bases, shows ROI, Cost, key KPIs
II. Writing Quality
A. Meaning
Clarity
Report easily understood, compelling, uses active voice throughout.
Direct and efficient communication, no verbosity, no “sales copy-speak”, no redundancy
B. Structure and Design
Overall flow of the paper with…
Good use of transitions
Good use of section headings
Logically coherent
Solutions and Conclusions make sense with a “real world” lens
Well structured
Problems, solutions, and justifications are clearly connected
C. Grammar
Word Choice
appropriate amount of MIS 306 terms, used properly
Grammar
followed English grammar rules
Typos
No typos, including no homonyms or misspellings
III. Business Analysis Section (VERENA)
A. Are the enterprise’s business needs discussed? How do they make money or deliver value?
Excellent, in-depth discussion. Shows clear and insightful understanding of the business. Good use of enterprise strategic performance measures and SWOT. Includes quantitative baseline and target performance numbers, even if estimated.
B.Are the business area Problems and Opportunities (P/O) identified clearly?
P/O are clearly described, are justified with concrete evidence, and are reasonable for systems development. Good use of business area performance measures.
IV. Current Process Analysis (VERENA)
Physical System Narrative
Current physical system is discussed clearly, with direct references to logical models, but adds much more value beyond the models (e.g., points out problems and opportunities throughout the narrative).
Summary of Problems & Opportunities
Several P/O clearly identified in the narrative and justified with concrete evidence. Good use of PIECES. Good use of KPIs.
C. Current System Logical Design – Models Only
1. process models (logical, current). Rules: Valacich Tables 7-2 & 7-3
Diagram/Quality
Complete,
Accurate,
Clear
Incomplete,
Inaccurate,
Unclear
Not Provided
Context Diagram
(Valacich Fig 7-4)
15
8
0
Functional Decomposition Diagram
(see Class 10 Notes)
15
8
0
Level-0 DFD
(Valacich Fig 7-5)
15
8
0
Level n DFDs
(at least 4)
Valacich Ch 7
15
8
0
Use Cases
(Valacich Fig 7-28)
one for all Level-0 processes combined
15
8
0
2. Data models (one of the following)
Complete and accurate E-R Diagram (like Valacich Fig 8-22) includes entity attributes
List of fields, related into fields/groups (like Valacich Table 8-2) without relationships, in tables only, or entities only with no attributes
V. Proposed Process Analysis (YOUR NAME HERE)
Proposed Technical Solution
Clearly describes, overall, the technical aspects of the proposed solution, including brand names, product names, and application types (e.g, “Google Cloud Platform’s BigQuery data warehouse”), hardware, OS, networking/ISPs, etc.
Proposed Physical Process Discussion
Discuss proposed physical process clearly, with references to proposed physical models, but adds much more value beyond the models (e.g., discusses impacts of changes, changes are highlighted on models).
Proposed Logical – Models Only
1. Process models (logical, proposed) Rules: Valacich Tables 7-2 & 7-3
Diagram/Quality
Complete,
Accurate,
Clear,
Changes Are Highlighted
Incomplete,
Inaccurate,
Unclear,
Changes Not Highlighted
Not Provided
Context Diagram
10
5
0
Functional Decomposition Diagram
10
5
0
Level-0 DFD
10
5
0
Level n DFDs
(at least 4)
10
5
0
Use Cases
(Valacich Fig 7-28):
one for all Level-0 processes combined
10
5
0
C. Proposed Logical – Models Only (continued)
2. Data models
Complete and accurate E-R Diagram (like Valacich Fig 8-22) includes entity attributes
D. Proposed System Physical Models
Physical Process Models
All Manual v. Automated Processes are identified on all Level-0 and Level-n diagrams
All Data store implementation decisions are identified on all Level-0 and Level-n diagrams
All Data flow media are identified on all Level-0 and Level-n diagrams
2. Data Models
List of fields, related into files/data stores, with data type and size.
VI. Solution Assessment Section (YOUR NAME HERE)
How does the solution support the enterprise?
Extensive discussion, using at least one analysis tool such as SWOT or critical success factors (CSF). (Note that these tools are good for organizational analysis, not process analysis. Use PIECES and KPIs for process analysis.)
What specific benefits and consequences will your proposed system provide?
Tangible and intangible benefits (and negative consequences) explicitly identified and plausibly presented as KPIs, use PIECES.
Who will benefit (or lose) from the proposed system, and how? (point here is that people who lose power or control with a new system tend to be the ones who resist new systems, so identify them here)
All plausible beneficiaries (and losers) clearly identified, discussed and justified
D. Are feasibility analyses of the organization’s eventual development project (not the 306 project itself) discussed?
1. Financial / Economic
Very well discussed, in depth, including ROI, Payback period, Costs v. Benefits. Shows calculations in a spreadsheet exhibit.
2. Operational
Very well discussed, in depth
3. Technical / Technology
Very well discussed and in depth, based on the Proposed Technical Solution section, Sec V. A.
4. Schedule
Very well discussed, in depth
E. Is the implementation plan discussed? (This is the plan for after this MIS 306 project, what the client must do to implement your solution.)
Very well discussed, in depth, including task lists and general schedule
VII. Exhibits (YOUR NAME HERE)
A. Clear?
Clear, complete, and accurate. Labeled/titled clearly. Sources identified clearly.
B. Informative and relevant?
Useful in supporting argument, referenced in body of text.
VIII. Is a review of the MIS 306 project discussed in the appendix?EVERYONE HAS TO COMPLETE THIS SECTION!
Excellent, insightful reflection on what worked, what didn’t in the MIS 306 project. Lessons learned that you’ll take to next project. One statement from EACH team member individually.
IX Extra Credit
extraordinary effort demonstrated?
10-20: Excellent technology analysis
5-10Evidence of extensive data collection
5-10: Evidence of extensive process mapping (logical)
5-10: Evidence of extensive process mapping (physical)
5-10: Evidence of extensive cost-benefit analysis
5-10: Evidence of extensive production (writing, graphs)
5-10: Evidence of extraordinary implementation set up
(ex: contacted several vendors, developed an implementation plan, helped client get ready to “do” the system)
5-10: Complete RFP if they recommend a COTS product.
5-10: Exceptionally creative solution
5-10: Exceptionally detailed analysis
Player Registrations
Currently: Paper form registrations handed/mailed/emailed to admin. She enters player information into …..Excel spreadsheet? Divides player papers into teams then assigns to coach? Sorts by birth year then assigns to coach? Gives coach player information registration paper filled out by parent?
Section 1 (to be completed by Wednesday 7/14/21)
Enterprise: PYSL Inc. (Poway Youth Soccer League Inc.) Non-Profit
https://www.pvscpoway.com/
concrete business performance measures and will mark points off your final score if you fail to provide good ones
Add fluff Why it feeds the upper part. Talk about non profit operations.
Poway Youth Soccer League is a non-profit association committed to the concrete development of Poway Community’s youth through their cooperation in a reliable, robust, and affordable soccer curriculum that is a pleasure and rewarding for all. PYSLs aims are to educate and train soccer players and coaches, cultivate leadership characteristics and encourage good sportsmanship among athletes, mentors, parents, and viewers. PYSL will present children with the chance to partake in a soccer experience where they can cultivate positive self-esteem and develop character by discovering the virtues of hard work, fair play, respect, honesty, self-control, teamwork, and sportsmanship. To achieve these goals, PYSL will aim to pick dedicated leaders and accredit qualified coaches who yield these ideals and recognize that each child is important and that the game is for and about the kids.
Culture: Poway Youth Soccer League is extremely proud of our tight-knit, familial culture, which is strengthened by all teams preparing at a single location, entertaining numerous all-club bonding events during the year, and all players wearing the same training attire to bolster the idea that we are united. Additionally, our welcoming and inclusive community shows the club’s Statement of Inclusion and Diversity. Poway Youth Soccer League is pledged to administering a protected and considerate atmosphere to all of the players and staff. Poway Youth Soccer League is a diverse organization where each member’s uniqueness is valued. Pacific Youth Soccer League accepts and encourages club members notwithstanding their ethnicity, race, gender identity, sexual orientation, age, disability, or religious affiliation.
Curriculum: All players undergo coaching from the club’s thoughtful, integrated, long-term plan for player advancement. This curriculum offers a seamless transformation for players from U-8 through U-19. While the special skills and routines will change as players mature, the tactical theories and systems of play remain constant.
Coaching: The coaching staff is the heartbeat of the club, and Poway Youth Soccer League is gratified to have trainers who are deeply educated about the game and also worrying for their players as individuals.
Many local businesses and families have helped the league by becoming team sponsors. As the league extends to grow the need for patrons extends and also grows. Sponsor fees help provide fields, uniforms, insurance, equipment, referees, field supplies, and financial need scholarships.
Business Area: Subscription/Recruitment/Sales
concrete business performance measures and
will mark points off your final score if you fail to provide good ones
Sales operations are a vital part for the enterprise to function successfully. Without sales, there would be no coaches who are paid to coach kids that decide to join this club. The purpose of the club is to teach and coach kids who would like to be a part of a team to play soccer, and without the sales and operations department the club cannot operate skillfully.
Business Process: Registration
concrete business performance measures and will mark points off your final score if you fail to provide good ones
To register for the club, the most efficient way to do so would be through a google form that has a list of all questions necessary such as name, position, age group, etc. Through this form that would be available on the main website, we would be able to keep track of who is in the group and all the additional information that this entails. This form will also need to be filled out with an email where it will serve as a point of contact from the club to the parents and/or players. This makes it simple to contact members of the club when there are updates on locations, practices, times of practice, or any other information.
IT System: Online Registration System/Platform
Sports Engine / Go Sports business measures – concrete business performance measures and will mark points off your final score if you fail to provide good ones
The administrator(s) are the glue to any sports organization. The administrator is the heart and center of the youth sports league, assigning coaches, official teams, maintaining fields, etc.; they are the top of the managerial chain.
The biggest drawback of any sports league administrator would most likely be the amount of paperwork. It is nonstop and one must be incredibly organized and have space to do so without the whole operation falling apart. Most youth sports teams have crossed over to digital and cloud-based paperwork platforms. There is a nice market in online sports registration systems. Poway Youth Soccer League has been pushing paperwork for years. This time and energy could be placed elsewhere while allowing an online registration system to take care of player registrations, team formations, player communications, etc.
Section 2 (to be completed by Wednesday 7/21/21)(how long is PYSL reg. Period Open for-Verena)
A. of your paper will discuss the current process and computer system (if such a system exists).
The current process for player registration is via paper registrations. Interested players will fill out a registration form, attach the appropriate fee, and give the completed form to the administrator for the organization. Registration forms can be received by mail, person, or by scanning and emailing back to the administrator. The administrator then puts all player information into an excel sheet divided by age group. This is done for both recreational and the club side, however they are separate from each other. The administrator has excel sheets for both sides that are sorted by age groups. Each excel tab is specific to each birth year. From the recreational side, the administrator will divide each of the age group tabs into teams of 8-10 depending on registration counts. On the club side, the administrator will have the executive director manage the new players for each division along with the coaches from said divisions. The club side is more streamlined in the process as coaches are employees whose job it is to take more players onto their teams or if given enough players, create two teams for the same age group. The recreational side has more work as after the teams are created, they are handed over to the director of recreation. He will then contact parents from the teams to ask for volunteer coaches; which are needed for each team in order to enable teams to move forward with the season of recreational play.
B. You will develop logical process models to illustrate the current process, but in your report you will discuss the physical process.
C. As you describe the current process, you should identify clearly the problems and opportunities at key steps in the process.
D. Again, use quantitative performance measures (baseline and target KPIs) to justify problems and opportunities.
Section 3
of your paper will discuss your proposed new process and the computer system that will enable it to be successful.
Start off by describing your solution in detail (e.g., “we recommend a real-time inventory management system that uses a cloud-based application from Oracle called Inventory Management Cloud that costs $350 per month per user”).
This should be about a page, or possibly briefer. Then describe how your proposed design changes the current process.
Don’t just repeat what you said in Section 2 but instead highlight the differences (although you should also mention where things don’t change).
You will develop two new sets of process models for this: proposed logical and proposed physical.
Team 5 Zoom Meeting Log
Wednesday 7/21/2021 6:00 p.m.
Mapped out section 3 of the project to be completed by the next team meeting in one week.
Wednesday 7/14/2021 6:00 p.m.
Mapped out section 2 of the project to be completed by the next team meeting in one week.
Wednesday 7/7/2021 6:00 p.m.
Mapped out section 1 of the project, read through all project expectations, each team member will be responsible for completing one of the four levels of analyzing the overall enterprise. Completed MS4 together and submitted.
Thursday 7/1/21 6:00 p.m.
Reflected on the interview with PYSL Inc. and weighed the two processes of our organization adding in what the issue is for each and what could potentially be done to improve the process. Will be selecting a process for the next meeting.
Thursday 7/1/21 1:00 p.m.
Interview with Brandy McGuire, Administrator for PYSL Inc.
Wednesday 6/30/21 6:00 p.m.
Drafted Interview questions for PYSL Inc.
Wednesday 6/23/21 6:00 p.m.
Group member dropped class and took our selected organization with him. Need to find a new organization. Drafted MS3 the best we could with lack of an organization. Discussed possible organizations to contact in the coming week.
Wednesday 6/9/21 4:00 p.m.
Team contract drafted as a team and ready for submission.
Wednesday 6/2/21 6:00 p.m.
First team meeting – meet and greet, doc drafted for MS1, and parts of the assignment were delegated.
First Interview: PYSL Inc.
Interviewee: Brandy McGuire, Administrator
Thursday 7/1/21 1:00 p.m.
How does PYSL Function? What are the individual roles and responsibilities of each employee/or admin support?
Are there any processes you feel could be improved at this time?
Do you have any ideas as to how you can or want to improve them?
What is the end goal of the process that can be improved?
How will this benefit the organization overall?
Will this impair any aspect or suboptimize performance of another area in the organization? Yes, impact financial aspect – streamline payment process. INstead of dealing with checks and cash, payments are automated, directly to the bank and then reconciled. Communications – fit easier instead of having all communications by wom allows bulk communications, emails, etc. calendars, schedules, team announcements, etc.
Second Interview: PYSL Inc.
Interviewee: Admin and Treasurer
Thursday 7/16/21 1:00 p.m.
What is the overall budget of the organization? 450k / process budget $69 mo + cc fee 3% + .3 – prior pay was 4% +$1(affinity sports)
Is the organization running at a deficit? No
Are there areas that can use more funding? Areas that can have more money put into? Scholarships could use more funding. Reaching out to businesses for scholarships / area of scholarships in QB scholarship fund. Journal entry to take out of income and put into expenses as money used.
How many player registrations are processed each playing season? REc side=700 year/ club side=200 year
How do you obtain player registrations?
How do players know to register? When to register? How is this communicated? Club side -Via coach, offering a spot to player on club. Rec side on website. Peachjar announcements, distribution list/email list to email, distribution, facebook, instagram, social media. Word of mouth.
Where do registrations go? Are they mailed? Emailed? Phoned in? Scheduled in person Registration day(s), roughly two or three weekends.
Do any registrations get lost? Yes. Handwriting was illegible.
Are there late registrations accepted? Is there a fee for late registrations? Yes, no fee.
How are registrations processed from the opening of player registration to assigning teams to coach contact with players? Registrations received, age group, one person assigned teams, reach out to parents to volunteer to coach. Paper reg asked about volunteering. Tryouts held, players got phoned and offered spots, then invited to opening day then had to pay then. This happened weeks later.
Any other issues to player registration process that you feel we should know? Pay by check – bounced checks problem. Pay by cash on a monthly basis. So much maintenance to remember whose checks bounce plus fees for those plus payment plan players.
Issue: (we need to decide on which issue we want to analyze and improve)
https://www.pvscpoway.com/
Player Registrations Document Management System for HR
Currently use SportsEngine to handle Currently use google docs for sharing
Player registration, management of teams signing, returning, communicating internally.
Website, payments, etc. If the player/coach handbook needs
Need to use a new platform that coincides updates, it ill be sent out via email or
With the new governing body for youth soccer, an email will be sent to check the drive.
SDCSL, called https://gosports.com Solution for PYSL is to find a platform where
This platform only handles registrations, it does documents can be managed in real time
Not support team management, communications, with real updates being sent automatically
Website hosting, etc. and coaches/players are able to sign,
Solution for PYSL is to see if the two platforms acknowledge, and submit back into the
Can communicate with each other (sync) so that document management system.
SportsEngine can still be utilized for all the other
Tasks, and registrations go through https://gosports.com
Current platform: https://www.sportsengine.com/
Think about which issue you feel would offer the most availability to provide an in depth analysis of and have ready for Wednesday’s meeting at 6pm.
For the first issue, we can just say the issue is that they have to find a way to get the player reg info seamlessly over to SoCal (soccer body) but want to keep utilizing sports engine because it fits the goals of the org. – just a thought on my end that’s all.
Analysis
Design